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Constitution
Florida
State Beekeepers Association
Article
I Name
This association
shall be known as the Florida State Beekeepers
Association, a non-profit corporation of the state of
Florida.
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Article II Purpose and Membership
Section 1. The
purpose and functions of this Association shall be:
1. The
development and promotion of practical
beekeeping methods in the state of Florida.
2. To act in
the interest of the beekeepers of Florida in
protecting and carrying on statewide
beekeeping affairs.
3. To act as
a medium for, and an aid in cooperative and
mutual beekeeping methods.
4. To act as
the representative of the Florida beekeepers
in State and National beekeeping and
legislative matters
Section 2.
1. This
Association shall be composed of county or
district affiliated associations of Florida
Beekeepers, their members, and in the case
where local organizations do not exist,
individual beekeepers of the State of
Florida, or other individual beekeepers of
other states, who desire to join with this
Association in a united effort to carry out
its purpose. County associations may include
adjoining counties.
2.
Affiliated local associations shall make such
reports to the Executive Secretary of the
State Association as may be required by the
Board of Managers. Failure to comply will
result in association loss of representation
and voting privileges.
3. Members
of local affiliated associations shall become
members of the State Association upon payment
of State Association annual dues.
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Article
III Dues
1. The
annual dues for membership in this
association is fifteen dollars ($15.00) per
year
paid to the
treasurer. This shall be adjusted by the
Board of managers as deemed necessary. This
sum will cover membership for both husband
and wife.
2. The
membership year shall be November 1 through
October 31 of each year.
Changed
to = Membership Year is from October 1 to
September 30.
3. Any
member whose dues are not paid by December 1st,
shall be given a written notice by the
Exclusive Secretary..
4. If dues
are not paid within thirty (30) days from the
mailing of said notice, the name shall be
dropped from the membership role.
5. Any
member may become a Life Member of this
association by donating one ten-frame colony
of bees, consisting of the following: Bottom
board, cover, excluder, three deep brood
chambers, with thirty (30) good frames, and
combs, and bees free of disease. In lieu of
the above items Life Membership may be
obtained by donating the full value of a hive
in cash or new beekeeping equipment. This
membership includes both husband and wife.
The equipment list may be adjusted to the
needs of the apiary.
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Article IV Board of Managers
1. The
general management of this Association is
vested in a Board of Managers.
2. The Board
of Managers shall consist of a voting
delegate from each of the affiliated local
associations. The appointed delegate, or
their designee, to the Board of Manager
shall, as representative of their local
association, be the only recognized speaker
of their association at the Board meetings.
This representative and one (1) alternate
shall be appointed in writing.
3. The
President, Immediate Past President,
Vice-President, and Executive Secretary shall
be non-voting members of the Board of
Managers: The President acting as chairperson
and the Executive secretary as secretary.
4. Only
appointed delegates to the Board of Managers
shall have voting privileges; the chairperson
may vote in case of a tie vote.
5. Meetings
of the Board of Managers may be called by the
Executive Secretary on the request of the
President, or any five (5) members of the
Board of Managers.
6. For any
Board meeting, the President, Vice-President,
Executive Secretary and three other members
constitutes a quorum.
7. All
meetings of the Board of Managers shall be
conducted according to "Robert’s
Rule of Order."
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Article V Officers / Duties
1. The
officers of this Association shall be a
President, a Vice-President, an Executive
Secretary, and a Treasurer.
2. If it is
so desired by the Board of Managers, the
offices of Secretary Executive and Secretary
may be held by one person.
3. The
duties of the officers shall be in accordance
with common practice and special duties as
Board of Managers may see fit to impose; the
terms of office shall be one (1) year, or
until the next annual meeting of the
Association. Officers shall continue in
office until their successors are elected and
have qualified.
4. The
President of this Association may not serve
more than two (2) successive one (1) year
terms.
5. The Board
of Managers shall appoint an Executive
Secretary to manage the business affairs,
including the publication of quarterly
newsletters, and set salary for same. The
duties shall be directed by the Board of
Managers.
Section 2
1. Removals
or changes and the filling of vacancies shall
be entirely under the control and at the
discretion of the Board of Managers.
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Article
VI Meetings
1. The
annual meeting of this association shall be
held at such time and place as the Board of
Managers shall decide. Notice of the annual
meeting shall be given out by the Executive
Secretary approximately sixty (60) days prior
to the date of the meeting.
2. The Board
of Managers and the Officers of the
Association shall constitute a committee to
select subjects for discussion and to arrange
for speakers; to arrange programs for the
meeting; to give publicity to all
arrangements made for the instruction and
entertainment of the members; and they are
empowered to appoint committees to assist
them in the carrying out of their plans along
the lines.
Section 2 Special
1. Special
meetings of this Association may be called at
the request of the President, or any three
(3) or more affiliated associations, who are
at the present time in good standing in the
State Association, or may be called by the
Board of Managers, which will instruct the
Executive Secretary to issue this call.
2. Calls for
special meetings shall state the place and
the time of the meeting, and briefly state
the purpose for which the meeting is called.
No other subjects other than those stated
shall be taken up at said meeting.
3. All
members of the State Association shall be
notified by mail not less than two (2) weeks
prior to the date set for the meeting.
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Article VII Past President
Section 1
1. The
immediate Past President shall be entitled to
sit at any meetings of the Board of Managers,
and may participate in any business
discussions, but is not entitled to vote.
2. The Past
President shall be notified of all meetings
as are the Board of Managers.
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Article
VIII Finances
All money or
property of any kind which may be acquired by
this Association shall be under the control
and direction of the Board of Managers who
may require / arrange and adequate system of
collection and dispersing funds, require the
posting of a bond or surety by persons
handling the finances or assets of the
Association.
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Article IX
Nominating Committee
Section 1
1. The
President shall appoint a NOMINATION
COMMITTEE for the purpose of nominating
officers sixty (60) days prior to the
elections held at the annual meeting.
2. The
Nominating Committee shall poll affiliated
associations for potential nominees, and
obtain their consent to serve prior to
nomination.
3. The
Nominating Committee shall present slate of
incoming officers at the regular business
session of the annual meeting.
4. Further
nominations may be made from the floor.
5. Election
shall be by ballot, a majority of votes being
cast required to elect.
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Article X Apiary Management
Section 1
This
Association may operate one or more apiaries,
the profits of which, after the deductions of
reasonable expenses shall be divided equally
between the Association and the apiary
manager. An agreement shall be made with each
apiary manager.
Section 2
The
Vice=President shall be responsible for the
supervision of all Association apiaries and
give a report at each annual meeting. The
report shall consist of the following:
a. Number of
apiaries
b. number of
colonies and general condition of each apiary
c. Net
profit of each apiary
d. Total
monies from all apiaries
The Board of
Managers may appoint an assistant to aid in
these duties. This assistant shall be
reimbursed for any expenses incurred; i.e.
truck, loader and fuel expenses incurred in
moving and / or picking up said bees.
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Article
XI
This
constitution may be amended by a two-thirds
vote of the members present at any annual
meeting, or any special meeting called for
that purpose, provided 30 days prior written
notice of amendments have been presented to
each member. When an amendment is ratified, a
copy of said amendment will be included in
the next available newsletter to all members
of the Association.
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BY-LAWS
Florida
State Beekeepers Association
Article I
The officers of
this Association shall be elected by ballot, a
majority of votes cast being required to elect.
In the event there is one candidate for each
office a voice vote may be conducted. The
president shall appoint a committee of three
members to count the ballots; no two members
shall be from the same affiliated association.
This election will occur at the General
Membership annual meeting.
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Article
II
The duty of the
President shall be to act as presiding officer of
meetings of the Association, meetings of the
Board of Managers, to sign all documents
requiring official signature, and any other
duties usually required of the presiding officer
of any organization of the character.
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Article
III
In the absence
of the President, The Vive-President shall act
with full power of that office.
Article
IV
Section 1
The Secretary
shall keep proper records of all meetings and
other transactions of the Association and the
Board of Managers; shall issue notices of
meetings and other duties usually required of
secretaries in any organization of this
character.
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Section 2
Office supplies
furnished to the Executive Secretary; as well as
all other officers by the Association, shall be
provided by the Treasurer of the Association,
upon approval of Board of Mangers.
Article V
Section 1
The Treasure
shall be the custodian of the Association’s
funds and receive all membership and affiliation
dues and other income and shall make a statement
of the accounts showing balance on hand at each
annual meeting of the Association. The Treasurer
shall account to the Board of Managers upon
request, and present the books for audit by two
(2) members ten days prior to the annual meeting.
Section 2
The Treasurer
shall make all deposits and withdrawals in a
local bank of his or her choice. The Board of
Managers may, at any time, make such changes in
the conduct of the Association’s finances as
may be needed.
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Article
VI
As a matter of
expediency and expense, questions requiring
action of the Board of Managers may be submitted
by the Executive Secretary by mail to each member
of the Board to record their vote thereon
"for" or "against", and
return the same to the Executive Secretary who
will record the votes so cast and announce the
decision. The vote so cast shall be of the same
force and effect as it would if, the Board
assembled and acted with a like number of members
present.
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Article
VII
The meetings of
the Association will be conducted in the
Following order:
1. Call to order
and invocation
2. Reading of
the minutes of the last meeting (s)
3. Reception of
members
4. Appointment
of committees.
5. Executive
Secretary’s report.
6. Reports of
the standing committees.
7.
President’s address.
8. Report of
special committees.
9. Election and
installation of officers.
10.
Miscellaneous business.
11. Discussion.
12. Adjournment.
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Article
VIII
All meetings
shall be conducted according to the "Roberts
Rules of Order."
Article
IX
An Association
newsletter shall be printed quarterly and sent to
all Association members as well as the Governor
of Florida, all members of the State Legislature,
the Florida Governor’s cabinet members,
which shall include the Commissioner of the
Department of Agriculture.
The Post
Convention newsletter shall contain a financial
statement and the adopted budget for the new
fiscal year.
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Article X
These by-laws
may be amended by two-thirds vote of the members
present at any regular or special meeting called
for that purpose.
When amendments
are made, a reprint will be made to incorporate
the changes and printed in the next newsletter.
Copies shall be made available to all interested
parties upon request.
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